Have questions about hosting your event at the Hacker Reactor? From booking details and space availability to tech setup and on-site support, our Event FAQs cover everything you need to know to make planning seamless.
Explore answers to common questions and ensure your event is a success from start to finish.
Any staff, student group, or faculty member within the MIT community can reserve the spaces.
How far in advance can I reserve space? +
Reservations can be made up to six months in advance. We are happy to discuss events further in the future (up to 12 months), but those bookings may take longer to confirm and/or be subject to change. We will not accommodate requests with less than two weeks notice.
Catering +
Is catering allowed? +
Yes. Food is allowed, but all buffet and self-serve-style catering, including tea and coffee, must be set in the kitchenette space.
Do you have a kitchen? +
Yes. There is a prep/finishing kitchenette. There is some table space available, along with a sink. There is no cooking or heating equipment in the space.
Is alcohol allowed? +
Yes. Any group serving alcohol will need to have proof of TIPs-certified bartenders present. Additionally, liability and insurance documents must be provided by the supplier and/or caterer.
Audio Visual (AV) +
What AV equipment is available? +
The main event space has one projector that can be connected to devices via HDMI, along with three microphones (hand-held and lapel). The Hacker Reactor is also an integrated Zoom room with tracking cameras for presenters and audience.
Furniture +
What furniture is available? +
As much as reasonably possible, the space will be equipped with everything you need for basic event setup. This includes:
(100) Stacking chairs
(60) Folding/Stacking Tables
Reservation, Deposit, and Cancellation Policies +
What is the reservation policy? +
We ask that you are 100% certain before requesting to book your event. Holding multiple dates is not allowed, as it prevents other MIT users from booking the space.
What is the deposit policy? +
Once the signed event contract is returned, you will be issued a journal voucher for 100% of the event rental fee to secure the space.
What is the cancellation policy? +
50% of the event rental fee will be returned if the client cancels more than 30 days from the event. Deposits will not be returned if the reservation is canceled within 30 days of the event.
Setup and Cleanup +
What are the setup and reset requirements? +
We look at each event on a case-by-case basis to determine what the setup and reset requirements are for your event.
